Office Manager and HR Co-ordinator




Dependent on experience

Start date:


Hours: Part-time – 24 hours per week (10am – 4pm, Mon-Thu)

The office and people manager will work alongside the managing director and internal management team to help create a first-class environment for our people while bringing a machine-like approach to our office and back office operations.

The successful candidate will be an attentive and diligent individual. If you’re ultra-organised, able to solve problems before they become problems, and great at getting stuff done, this could be a brilliant, challenging and rewarding position.

Exceptional organisational, communication and interpersonal skills are necessary in order to succeed in this role.

Typical duties will include:

People and HR responsibilities:

  • Reviewing and maintaining HR records
  • Booking training courses for staff
  • Supporting the recruitment process from initial contact, reference checks and collation of relevant paperwork
  • Induction of new staff
  • Assisting with staff appraisals and interviews
  • Assisting with HR issues as they arise
  • Management of our staff wellbeing programme
  • Supporting the process for developing and implementing the firm’s HR protocols and best practice
  • Coordinating team events including socials
  • Co-ordination and monthly updating of the employee timesheets system, including population of the management reports by transferring data using Excel

Office / workplace responsibilities:

  • First line responsibility for managing the office on a daily basis, arranging cleaning, managing alarm systems, security, stationery, etc.
  • Managing our supplier partnerships including our cleaners, IT advisers, insurance providers, facilities suppliers and liaising with our landlords
  • Managing supplier contracts and the price negotiation process
  • Arranging travel and accommodation when required
  • Maintaining all office records and paperwork
  • Answering the main reception and directing calls to the right recipient, fielding unwanted sales calls as appropriate
  • Welcoming clients and visitors
  • Receiving daily post and deliveries and passing these onto the correct person / department.
  • Stock management of the office, including stationery equipment, furniture, IT equipment and kitchen consumables
  • Taking ownership of keeping the office tidy and in order
  • Maintaining databases of key contacts
  • Managing the security of the office (access keys, fire drills and health and safety compliance)
  • Managing health and safety procedures and documentation
  • Ensuring a safe workplace by identifying and reporting hazards and taking corrective action
  • Ensuring we comply with workplace legislation

Core skills:

  • Professional and able to maintain confidentiality
  • Outstanding organisational skills, with a flexible, can-do approach to working
  • Previous office management or HR experience an advantage
  • Advanced MS Office skills, particularly Outlook, Windows, Word, PowerPoint and Excel
  • A service first mentality, i.e. you enjoy supporting and helping others and take pride in getting stuff done for others
  • Excellent attention to detail
  • Ability to prioritise and work to deadlines
  • Able to build strong, trusted relationships with individuals

Apply for this job

To apply for this job, click on the button and send your CV and covering letter to Paul Tustin

Recruitment agencies by invitation only.

Standard benefits include:

Freshfield - 25 days holiday

25 days' holiday plus additional holidays for long-term service

Freshfield - Pensions

Employer contributory group pension scheme

Freshfield - Christmas Eve

Christmas Eve given as Freshfield Bank Holiday

Freshfield - Career Progression

Career progression opportunities

Freshfield - Personal Development Plan

Company funded professional development programme with assigned mentor / coach

Freshfield - Flexible Fridays

Flexible Fridays

Freshfield - Flexible Benefits

Flexible Benefits (such as child care vouchers)

Freshfield - Social Calendar

Active employee social calendar


We work with printers, other agencies, freelancers, artworkers and photographers. If you’re sharp and think you can add value to Freshfield, we’d love to hear from you. Drop us a line at

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